training 

Using VIRTUAL AND HYBRID MEETINGS effectively

More and more meetings are taking place virtually. In the hybrid setting, teams are split. One part of the team is physically present, the other part is in the home office. Virtual and hybrid meetings require additional skills for participates and the facilitator.

training

using virtual and hybrid meetings effectively

More and more meetings are taking place virtually. In the hybrid setting, teams are split. One part of the team is physically present, the other part is in the home office. Virtual and hybrid meetings require additional skills for participates and the facilitator.

Facts

v

language

German
English

course type

Presence Training
Online Training

Z

requirements

none

available

Inhouse

Downloads

Training Description

The training “Effective use of virtual and/or hybrid meetings” shows how to lead meetings goal-oriented, even under difficult circumstances. You will learn specific virtual facilitation techniques. You will gain a feeling for being able to better assess and control the reactions and contributions of your colleagues/employees.

The training is based on the methodology of experiential learning. In the training we follow the 4-step Coverdale learning cycle of planning – implementation – review – consolidation in the general session. We will work together, either virtually or in a hybrid format.

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cONTENTS AT A GLANCE

FUNDAMENTALS
  • Basics for successful meetings
  • Differences between physical, hybrid and virtual settings
Tools and techniques
  • Get to know virtual tools

  • Meeting software

  • Visualisation options (e.g. with shared notes, electronic whiteboards or shared documents)

  • Working with the individual camera – for virtual meetings

  • Working with room camera and room microphone for hybrid settings

PREPARE MEETING
  • Prepare contents

  • Providing the right framework

  • Preparing the agenda

     

PREPARE MEETINGS IN A STRUCTURED WAY
  • Using visualisation correctly

  • Managing discussion effectively and efficiently

  • Bringing about decisions by consensus

  • Use moderation techniques in such a way that everyone has their say

the role of the facilitator
  • Agree on rules of cooperation and ensure that they are observed

  • Ensure that all stakeholders are heard and have their say

  • Work systematically and keep the focus on the topic

  • Ensuring discourse

Peer coaching
  • Reflect on real situations in small group settings and develop workhacks to optimise facilitation

success factors

For virtual or hybrid meetings, the above-mentioned success factors are crucial. If it is only about synchronising a team or passing on information, a hybrid meeting is unproblematic. It becomes difficult when something has to be worked out together in this setting. In this case, it is advisable to work with virtual whiteboards in which all participants can dial in, regardless of whether they are physically or virtually participating in the meeting.

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